HOST FAMILY ONLINE CONSENT FORM

1. CONSENT TO PROCESSING OF HOST FAMILY PERSONAL DATA

Your privacy is very important to AFS and we would like to inform you about our data protection practices and obtain your consent.

Make sure that you carefully read and accept the terms of the AFS privacy policy/es:  http://afs.org/global-privacy-policy/. Our policy/es inform you about the personal information that we collect, how we use it and keep it safe, and the choices you can make about your personal information.

If you have any questions about the privacy practices of AFS Intercultural Programs, Inc. (the AFS umbrella organization based in New York) please contact us at privacy@afs.org, or contact your local AFS organization in your country if you have questions about its privacy practices. 

A summary of our privacy policy/es is provided below. 

•   AFS collects and uses personally identifiable information (PII) that you submit;

•   AFS collects and uses this PII for the purpose of providing AFS services, including for host families orientations, for marketing and communication in relation to these services, and for performing research;

•   For the purpose of providing its services, AFS may transfer this PII to AFS organizations and other parties involved in the provision of AFS services in your home country and in other countries;

•   AFS transfers this PII across international borders to securely store this information in other countries. Currently those locations are in the United States of America, Germany and Thailand;

•   You have the right to access and update your PII at any time;

•   In some circumstances you have the right to request the erasure of your PII;

•   AFS may use (third party) cookies and other similar techniques to obtain information from you when using the AFS websites in order to facilitate your use of these websites;

      PII includes amongst other things your identity, your home and e-mail address, your date of birth, your (mobile) telephone number, family details, as well as answers to specific questions.

      Please note that this is only a summary of the AFS privacy policy/es enabling the reader to have a quick understanding of the content. This summary does not replace the AFS privacy policy of AFS Intercultural Programs, Inc. not the privacy policies of AFS affiliated organizations operating AFS exchange programs. 

You understand and accept that AFS may process your PII during and after your service as and AFS host family and may transmit such data to third parties for any purpose reasonably required for the proper organization and fulfillment of the AFS program operations as detailed in the AFS privacy policy/es. 

By accepting (clicking the acceptance button), you explicitly acknowledge that you carefully reviewed and you agree to the terms of the AFS privacy policy/es, and that AFS (AFS Intercultural Programs, Inc. and its affiliated organizations operating AFS exchange programs) are entitled to process the PII being provided by you in the manner described in such policies.

You accept that AFS may process your PII for any purpose reasonably required in connection with your service as an AFS host family and for the proper organization and fulfillment of the AFS program operations. You accept that AFS may process your PII for your further involvement and in order to keep in touch, until you notify AFS differently. You also understand that your PII will not be sold or otherwise transferred to third parties for any other purpose and that AFS will transfer and store your PII in central databases in multiple locations to ensure that the data is not lost. Currently those locations are in the United States of America, in Germany and in Thailand. These databases are restricted and can only be accessed by AFS employees, consultants, and volunteers who use such data exclusively for the management of AFS program operations.

You also accept that, in order to deliver its services, AFS may share some of your PII with third party vendors and consultants (such as website hosting and design providers and ICT services consulting firms) for the sole purpose of delivering their services to AFS. All such third parties agree to comply with applicable data protection and confidentiality laws in connection with providing their services to AFS.

AFS is committed to protecting minors who access and use AFS online application and other AFS online questionnaires and tools.  If you are under age 13, please do not attempt to register for any AFS online forms, applications or questionnaires or provide any PII about yourself to us. If we learn that we have collected PII from a child under age 13, we will delete that information as quickly as possible. 

I agree that AFS processes data in connection with my service as an AFS host family.

And, I agree that AFS keeps me updated and informs me on its activities, also after the end of my service as an AFS volunteer.

2. CONSENT TO SAFEGUARD AFS STAKEHOLDERS PERSONAL DATA

By accessing the AFS sites and tools made available to you in your capacity of AFS host family you may be given access to certain information about AFS participants and their natural families, other host families, volunteers, schools, community project organizations, sponsors and others ("AFS Stakeholders") that may be deemed “personal data” and regulated by law in some jurisdictions, including but not limited to  European Union Member countries. The law in those jurisdictions requires AFS to observe certain standards when processing personal data. (The term ‘processing’ for these purposes includes obtaining, recording, holding, transferring, adapting, disclosing, erasing and otherwise using data.) By accessing this app you explicitly acknowledge and confirm to AFS Intercultural Programs, Inc., its national and regional affiliates and partner organizations ("AFS") to maintain in confidence and safeguard all personal data of AFS Stakeholders and do not disclose such personal data to third parties nor use such personal data for any other purpose other than as a part of your volunteer activities with AFS.